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Logistics Workgroup

The Logistics workgroup serves as the game’s operational backbone, managing the physical and digital infrastructure that keeps the game running behind the scenes. This team maintains the game’s technical systems (Character Portal, Wiki, and internal tracking databases) while simultaneously managing on-site event operations such as check-in, loot distribution, and game economy.

Purpose

The Logistics work group is responsible for keeping track of information on the game's behalf. They:

  • Oversee documentation of experience.

  • Record character information.

  • Manage sign-in.

  • Review and distribute pre-production.

  • Maintain the item database, character portal, and wiki.

  • Track Feb Feast items.

  • Manage the loot distribution of each shift and game economy.

  • Handle character death and retirement procedures.

Logistics Marshals

  • The Logistics Marshal is Frank Tamburrino.
  • The Logistics Second is Taylor Dean.

Volunteering

Check-in

Logistics needs volunteers to help with checking players in for events. This happens the Friday of each event from around 7pm to 9pm, with some late arrivals as late as 9:30pm.

  • One or two volunteers work on the computers to sign people in, and update experience totals.
  • Someone else hands out pre-production and trades up-to-date consumables for out-of-date ones.
  • A final volunteer checks player-handwritten character sheets for accuracy.
    Character sheets that were printed using the online character sheet app do not need to be checked, as the program makes sure the sheet is correctly filled out.

During this time the Logistics Marshal and Second generally do not staff any of these positions so that they are available for the inevitable surprises that take place.

If you are interested in helping with check-in, talk with one of the Logistics Marshals.

Maintaining Logistics

The logistics work group also:

  • Maintains the supplies of basic items behind the logistics desk.
  • Prints out, stamps and cuts large numbers of consumables.
  • Sort consumables and props that are returned after being used in play.
  • When game is running low on things like ritual components, gems or coins logistics will stock these items.
  • Maintains records of plot and loot going out.

Donations of office supplies or other basic props like notebooks that can be used in play are also generally very useful. Check with the Marshals if you would like to donate anything.

Preproduction

Every month dozens of players attend events and as many as half of them will want to create new magic items, produce potions, and make other in-game items. It can take logistics staff hours a month putting all of these orders together, so we use the preproduction system to help make that job a lot easier on them.

Preproduction forms are due by 11:59pm on the Sunday prior to an event. Use that form to:

Craft new items
Alter props with tinkering
Produce new consumables
Create valuable items
Turn in runes
Exchange items with merchant skills
Let us know that you'll need items for being a high-ranking druid or merchant
Update obsolete consumables
Obtain items from the Varganien Commissary

By doing this logistics staff has everything they need to make and gather in one single place, making the job much easier.

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